University of Leicester: LUV01377- Website and Content Management System

Contracting authority

Contracting authority:

University of Leicester

Public Procurement Organisation Number:

PPNM-4297-VLCH

Address:

University Road, Leicester
Leicester
LE1 7RH
UK

Contact name:

Sumaya Makda

Email:

smam5@leicester.ac.uk

Telephone:

+44 116 223 1457

Website:

https://le.ac.uk/

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.

Stage 1: Selection (Sifting Stage)
Suppliers will be asked to complete a set of questions divided into:
1)Appendix 1: PSQ- Procurement Specific Questionnaire (this document)
2)Appendix 2:
•Section 1- Functional Pass/Fail
•Section 2- Functional Scored- 100%
•Section 3- Non Functional Pass/Fail

Responses to Sections 1 and 2 will be assessed on a pass/fail basis, unless stated otherwise. Failure to meet any mandatory requirement will result in exclusion from the process.
Responses to Section 3 will be scored.
All questions across all sections are mandatory. Failure to provide a response to any question may result in disqualification.
Detailed instructions for completing each section are set out in the relevant Appendix. Please review these carefully, as failure to follow the guidance may render part or all of your response invalid.
At the end of this stage, the seven highest-scoring suppliers will be shortlisted and invited to proceed to the tender stage.
Late Submissions will not be accepted.

Stage 2: Invitation to Tender (ITT)
The shortlisted suppliers will then be invited to submit a full tender response. This stage will include detailed technical, quality, and commercial submissions. Evaluation will follow the published scoring methodology. The highest scoring tender will be considered for award. We also reserve the right to conduct interviews for top scoring suppliers.
Clarification Periods
To ensure fairness and transparency, suppliers will have opportunities to raise clarification questions at both stages.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Tenders received:

0

Tenders assessed:

0

Tenders from SMEs:

0

Tenders from VCSEs:

0

Special regime:

None

Scope

Title:

LUV01377- Website and Content Management System

Reference number:

LUV01377

Main procurement category:

SUPPLIES

Description:

The University of Leicester is embarking on a strategic initiative to modernise its digital infrastructure through the implementation of a cloud-managed, headless content management system (CMS). This project is a cornerstone of the University’s broader digital engagement strategy, designed to enhance the efficiency, flexibility, and sustainability of its online presence across le.ac.uk and associated digital platforms.

The new CMS must deliver a secure, scalable solution that supports modern web architecture and multi-channel content delivery. It should integrate seamlessly with existing systems, enable content publishing across diverse devices and platforms, and accommodate future development needs.

Operationally, the University aims to transform how content is created, managed, and maintained. With over 200 trained editors currently using the existing system, the new platform should streamline workflows, reduce reliance on technical support, and empower staff to manage content more effectively. It must support decentralised content creation while ensuring robust governance and quality control. A key objective is to consolidate the University’s digital infrastructure and establish a single source of truth for content and data, thereby reducing maintenance costs and reliance on external development.

The project will be delivered in phased stages, including technical discovery, procurement, system implementation, content review and migration, staff training, and decommissioning of the current infrastructure. Completion is anticipated by the end of the 2026/27 financial year. Suppliers should demonstrate experience in delivering similar projects, including dual running of legacy and new CMS platforms, and the ability to collaborate closely with internal teams throughout the transition.

The University is committed to ensuring the new CMS supports its wider institutional goals; enhancing the digital experience for users, supporting staff in their roles, and maintaining a secure and efficient digital environment. The selected supplier will be expected to meet the technical and operational requirements outlined in this tender and to work in partnership with the University to deliver a successful implementation.
The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.

All submissions must be made via the Delta Procurement Portal. We will not accept responses via email or any other mechanism. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/8KST953R74
To view this notice, please click here:
https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=977601569

Total value (estimated):

GBP 734,000 excluding VAT

GBP 880,000 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

01/02/2026 to 31/01/2029

CPV classifications:

48000000 - Software package and information systems.

48783000 - Content management software package.

Contract can be extended:

Yes

Extension date:

31/01/2035

Delivery regions:

Not provided

Award criteria:

Name: Section 2 / Weighting: 100

Legal and financial capacity conditions of participation:

Please refer to Appendix 1- Procurement Specific Questionnaire

Technical ability conditions of participation:

Please refer to Appendix 1- Procurement Specific Questionnaire

Documents

Associated tender documents:

Technical specifications:

Not provided

Submission

Enquiry deadline:

10/09/2025 Time: 12:00

Deadline for requests to participate:

01/10/2025 Time: 12:00

Submission address and any special instructions:

NA

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

31/12/2025

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations