University of Leicester has published this notice through Delta eSourcing
| Notice Summary |
|---|
| Title: | LUV01377- Website and Content Management System |
| Notice type: | UK4: Tender notice |
| Authority: | University of Leicester |
| Nature of contract: | Supplies |
| Procedure: | Above threshold - Competitive flexible procedure |
| Short Description: | The University of Leicester is embarking on a strategic initiative to modernise its digital infrastructure through the implementation of a cloud-managed, headless content management system (CMS). This project is a cornerstone of the University’s broader digital engagement strategy, designed to enhance the efficiency, flexibility, and sustainability of its online presence across le.ac.uk and associated digital platforms. The new CMS must deliver a secure, scalable solution that supports modern web architecture and multi-channel content delivery. It should integrate seamlessly with existing systems, enable content publishing across diverse devices and platforms, and accommodate future development needs. Operationally, the University aims to transform how content is created, managed, and maintained. With over 200 trained editors currently using the existing system, the new platform should streamline workflows, reduce reliance on technical support, and empower staff to manage content more effectively. It must support decentralised content creation while ensuring robust governance and quality control. A key objective is to consolidate the University’s digital infrastructure and establish a single source of truth for content and data, thereby reducing maintenance costs and reliance on external development. The project will be delivered in phased stages, including technical discovery, procurement, system implementation, content review and migration, staff training, and decommissioning of the current infrastructure. Completion is anticipated by the end of the 2026/27 financial year. Suppliers should demonstrate experience in delivering similar projects, including dual running of legacy and new CMS platforms, and the ability to collaborate closely with internal teams throughout the transition. The University is committed to ensuring the new CMS supports its wider institutional goals; enhancing the digital experience for users, supporting staff in their roles, and maintaining a secure and efficient digital environment. The selected supplier will be expected to meet the technical and operational requirements outlined in this tender and to work in partnership with the University to deliver a successful implementation. The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process. All submissions must be made via the Delta Procurement Portal. We will not accept responses via email or any other mechanism. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/8KST953R74 |
| Published: | 02/09/2025 16:56 |
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Scope
Description: The University of Leicester is embarking on a strategic initiative to modernise its digital infrastructure through the implementation of a cloud-managed, headless content management system (CMS). This project is a cornerstone of the University’s broader digital engagement strategy, designed to enhance the efficiency, flexibility, and sustainability of its online presence across le.ac.uk and associated digital platforms.
The new CMS must deliver a secure, scalable solution that supports modern web architecture and multi-channel content delivery. It should integrate seamlessly with existing systems, enable content publishing across diverse devices and platforms, and accommodate future development needs.
Operationally, the University aims to transform how content is created, managed, and maintained. With over 200 trained editors currently using the existing system, the new platform should streamline workflows, reduce reliance on technical support, and empower staff to manage content more effectively. It must support decentralised content creation while ensuring robust governance and quality control. A key objective is to consolidate the University’s digital infrastructure and establish a single source of truth for content and data, thereby reducing maintenance costs and reliance on external development.
The project will be delivered in phased stages, including technical discovery, procurement, system implementation, content review and migration, staff training, and decommissioning of the current infrastructure. Completion is anticipated by the end of the 2026/27 financial year. Suppliers should demonstrate experience in delivering similar projects, including dual running of legacy and new CMS platforms, and the ability to collaborate closely with internal teams throughout the transition.
The University is committed to ensuring the new CMS supports its wider institutional goals; enhancing the digital experience for users, supporting staff in their roles, and maintaining a secure and efficient digital environment. The selected supplier will be expected to meet the technical and operational requirements outlined in this tender and to work in partnership with the University to deliver a successful implementation.
The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.
All submissions must be made via the Delta Procurement Portal. We will not accept responses via email or any other mechanism. To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/8KST953R74
To view this notice, please click here:
https://universityofleicester.delta-esourcing.com/delta/viewNotice.html?noticeId=977601569
Total value (estimated):
GBP 734,000 excluding VAT GBP 880,000 including VAT
Description
Contract dates (estimated)
01/02/2026 to 31/01/2029
CPV Classifications:
48000000 - Software package and information systems. 48783000 - Content management software package.
Contract can be extended:
Yes
Extension Date:
31/01/2035
Delivery regions:
Not Provided
Award criteria:
Quality criterion - Name: Section 2 / Weighting: 100
Legal and financial capacity conditions of participation: Please refer to Appendix 1- Procurement Specific Questionnaire
Technical ability conditions of participation: Please refer to Appendix 1- Procurement Specific Questionnaire
Submission
Enquiry deadline: 10/09/2025 Time: 12:00Deadline for requests to participate: 01/10/2025 Time: 12:00
Submission address and any special instructions: NA
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 31/12/2025
Procedure
Procedure type: Competitive flexible procedure
Contracting authority
University of Leicester, PPNM-4297-VLCH
University Road, Leicester, Leicester, LE1 7RH, United Kingdom
Tel. +44 116 223 1457, Email: smam5@leicester.ac.uk
Contact: Sumaya Makda
Address of the buyer profile: https://le.ac.uk/
Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None